Admin Officer

Industry: Asset Management firm/ Financial services/ NBFC

We are seeking a proactive and detail-oriented Admin Officer to join our dynamic team in Mumbai. The ideal candidate will have a minimum of 7 years of experience in managing facility operations, housekeeping, corporate gifting, travel/ticketing, and will possess excellent communication and organizational skills. Prior experience in a corporate or financial services environment is preferred.

Key Responsibilities:

1. Facility Management

• Oversee day-to-day facility operations including office infrastructure, maintenance, security, and vendor coordination.
• Ensure a safe, clean, and efficient working environment.
• Manage AMC contracts, office utilities, and service providers.

2. Housekeeping & Office Upkeep

• Supervise housekeeping staff and ensure hygiene and cleanliness standards are maintained.
• Conduct regular audits of pantry, washrooms, and common areas.
• Manage pantry and stationery inventory.

3. Gifting & Procurement

• Manage corporate gifting for clients and employees during festivals and key events.
• Coordinate with vendors for sourcing, budgeting, and timely delivery.
• Maintain records of all gifting and promotional inventory.

4. Travel & Ticketing

• Handle end-to-end domestic and international travel arrangements for employees and senior leadership.
• Coordinate visa processing, hotel bookings, ground transport, and reimbursements.
• Maintain travel policy compliance and vendor SLAs.

5. General Administration

• Support event planning, internal meetings, and guest handling.
• Ensure compliance with internal admin policies and procedures.
• Manage fixed asset records and liaise with finance for audits.

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Key Requirements:

• Minimum 7 years of relevant experience in administration, with strong exposure to facility management and support functions.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to multitask, prioritize, and manage time effectively.
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Experience in handling corporate gifting, travel bookings, and vendor negotiations.
• Prior experience in an asset management, financial services, or corporate setup preferred.